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    Home » Buyer Guides » RFID Discovery Call Buyer's Guide

    Ready to get started with RFID?

    POSGuys and Xemelgo can host a 30-minute joint discovery call to map your use-case, data flows, and deployment options. RFID works great in most situations, but it isn’t right for everyone, so we recommend a discovery call to determine if it’s a good fit for your business. Fill out the form below with a few basics and a date/time that works, and we’ll reach out.

    Garrett from Xemelgo Garrett Xemelgo
    Arden from POSGuys Arden POSGuys

    RFID Costs at a Glance

    Start small, prove value, scale up. Figures below are planning estimates; final pricing varies by scope and environment.

    Small Pilot

    1 site • ~2 readers

    $758.57/mo

    • Services: optional
    • Hardware: ~$3k–$7k
    • Tags/labels as used
    Example RFID hardware for a small pilot deployment

    Standard Site

    ~30 readers

    $3,318.75/mo

    • Services: ~$12k–$22k
    • Hardware: ~$45k–$90k+
    • Training & go-live
    Example RFID hardware for a standard site deployment

    Large / Enterprise

    ~100 readers+

    $6,637.50/mo

    • Add-ons per reader as needed
    • Services: ~$25k–$100k+
    • Multi-site rollout
    Example RFID hardware for a large or enterprise deployment
    Software & Services (Condensed)
    Pilot Starter • up to 2 readers $758.57/mo
    Pilot Starter • up to 4 readers $1,237.50/mo
    Site License • up to 30 readers $3,318.75/mo
    Site License • up to 50 readers $4,425.00/mo
    Site License • up to 100 readers $6,637.50/mo
    Per-Reader License Add-On $331.88/mo each
    RFID Printer License (per printer) $27.66/mo
    On-site assessment & read-zone planning $6,250 one-time
    Setup, config, training, go-live $11,718.75 one-time
    SSO integration (Okta/Azure AD/SAML/OIDC) $3,906.25 one-time
    Hardware ballparks
    • Fixed readers: $500–$3,000 each (+ antennas/cables $150–$600 per read-point)
    • Handheld RFID computers: $1,200–$4,000 each
    • RFID tags/labels: $0.08–$1.00+ per tag (material & environment drive cost)
    What moves cost up/down?
    • Number/complexity of read-zones (doors, portals, conveyors, open areas)
    • Environment (metal, liquids, outdoors, interference)
    • Tag type/attachment (on-metal, durable, laundry, returnables)
    • Systems to integrate (ERP/WMS/BI/SSO) + reporting/security requirements
    • On-site services needed (survey, install, training, go-live)
    Book a Discovery Call Have numbers ready? Readers, zones, sites, and any integrations.
    Contact POSGuys