Scan and Print: 3 Easy Ways to Generate Labels from a Barcode
By: POSGuys - 4/18/2025

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<h1>Scan &amp; Print</h1>
<p>Looking for a faster, friendlier way to create labels? Whether you&rsquo;re tagging inventory, updating shipments, or pricing products, scanning a barcode to instantly print formatted labels exactly the way you need saves valuable time and helps reduce mistakes. This way, you can keep your team moving and your shelves stocked.</p>
<p>Below are three supported solutions from POSGuys, each with unique strengths and benefits to fit your workflow and bring some extra ease to your day.</p>
<h2><strong>Method 1: Scan-to-Print with TSC and Bartender</strong></h2>
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<p><strong>Intro:</strong> For a quick, simple, and standalone solution, <strong>Scan-to-Print</strong> is a fantastic option. Using a TSC printer paired with a compatible USB barcode scanner (like a Zebra scanner), you can start scanning and reprinting labels exactly the way you need.</p>
<p><strong>Read More:</strong> With <strong>Bartender Ultralite</strong> (included with most TSC printers), you&rsquo;ll use a computer for the initial setup to create and load your label templates onto the printer. After that, just connect your scanner. When you scan a barcode, the printer reads the data and prints a fresh label right then and there. No computer or extra software is required for daily use. This approach is perfect for fast labeling tasks in retail, food prep, ticketing, or warehouse settings where speed and simplicity really matter.</p>
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<h3 style="margin-top: 0; font-size: 1.08em; color: #155fa0;"><strong>Scenario:</strong> Mixed Formats &amp; Damaged Barcodes</h3>
<p>Your team receives a shipment with a mix of barcodes. Some are faded, damaged, or in different formats that don&rsquo;t match your store&rsquo;s system. With Scan-to-Print, simply connect your USB barcode scanner to the TSC printer, scan each product&rsquo;s barcode (regardless of its original format), and print a clear, consistent new label that fits your operation. No computer or extra software is required after the initial setup. Every product is converted to the label format you need, making inventory checks and checkout a breeze!</p>
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<h3 style="margin-top: 0; font-size: 1.08em; color: #155fa0;"><strong>Scenario:</strong> Supplier Format Changes</h3>
<p>You&rsquo;re running a small retail shop, and your supplier just switched the barcode format on their products. The barcodes scan, but your point-of-sale system doesn&rsquo;t recognize the new data. Instead of entering item numbers by hand or making customers wait, you use Scan-to-Print: scan the supplier&rsquo;s barcode, instantly print your store&rsquo;s preferred label, and apply it right to the product. Now, every item scans perfectly at checkout, keeping your lines short and your customers happy.</p>
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<h3 style="margin-top: 0; font-size: 1.08em; color: #155fa0;"><strong>Scenario:</strong> Temporary Labels for Special Events or Sales</h3>
<p>You need to relabel products temporarily for a weekend sale, in-store promo, or seasonal bin. With Scan-to-Print, staff can quickly scan an existing product barcode and print a temporary label with special pricing or limited-time info. No computer is required. After the event, you can revert to the original labels just as easily.</p>
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<h2><strong>Method 2: Print Station with ZebraDesigner Templates</strong></h2>
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<p><strong>Intro:</strong> If you need more control over your labels or have multi-step workflows in creating a barcode, <strong>Zebra&rsquo;s Print Station</strong> makes it easy to create exactly what you need.</p>
<p><strong>Read More:</strong> With their free software, <strong>ZebraDesigner</strong>, you&rsquo;ll use a computer to design custom templates and save them right to your Zebra printer during the initial setup. Once your templates are loaded, just plug your scanner into the printer (or use the mobile app) and start printing. With an LCD-equipped printer and a barcode scanner, users can select saved templates and print labels with prompts for multi-field data&mdash;all without needing a computer after setup. Prefer to go mobile? Use the Print Station Android app to scan with your phone and print via Bluetooth, Wi-Fi, or USB wherever you are. This method is great for teams who want multi-step workflows and flexible device options, so everyone can work the way that suits them best.</p>
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<h3 style="margin-top: 0; font-size: 1.08em; color: #155fa0;"><strong>Scenario:</strong> Multi-Field &amp; Advanced Labeling</h3>
<p>Your business manages a variety of products that all require unique information on their labels. One team member is handling electronics that need both serial and model numbers, while another is labeling chemicals with special handling instructions. With Zebra&rsquo;s Print Station and customized templates, each team member can quickly select the correct template, scan the required barcodes, and enter unique details for each item. This ensures every label is accurate, compliant, and easy to produce. Whether you&rsquo;re at a desk with a scanner or moving through the warehouse with your mobile device, this solution makes advanced, multi-step labeling smooth and approachable for everyone.</p>
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<h3 style="margin-top: 0; font-size: 1.08em; color: #155fa0;"><strong>Scenario:</strong> Mobile Asset Tagging in the Field</h3>
<p>A facilities maintenance technician is walking a campus, checking equipment and applying new asset tags. Using the Print Station mobile app, they scan the asset&rsquo;s existing code, fill in prompts for location and service status, then print an updated label on the spot using a portable Zebra printer. All data is captured and standardized, no matter where the work takes them.</p>
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<h3 style="margin-top: 0; font-size: 1.08em; color: #155fa0;"><strong>Scenario:</strong> Compliance &amp; Safety Labeling</h3>
<p>Your team works in an environment where every box leaving the facility must have a label with safety icons, hazard warnings, or regulatory compliance information. Some fields are always the same, but others change based on the shipment. Print Station&rsquo;s custom templates can prompt staff to confirm or update key fields (such as handling instructions or warning icons) before printing each label. This reduces costly mistakes and keeps your shipments up to code, even as requirements change from order to order.</p>
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<h2><strong>Method 3: Mobile App Printing with the POSGuys Label Print App</strong></h2>
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<p><strong>Intro:</strong> Looking for label printing that&rsquo;s truly untethered? The <strong>POSGuys Label Print App</strong> gives you complete mobile freedom to print barcode labels directly from your Android phone, anywhere you go. No computer, no cables, and no need to be tied to a desk. Just scan, tap, and print from your pocket to any Bluetooth or networked Zebra printer. <strong>Plus, with flexible templates built right into the app and the ability to have custom templates added for you on request, you can create, save, and adjust label designs on the fly for any product, use case, or location.</strong> Work where you need to, how you need to.</p>
<p><strong>Read More:</strong> No computer required. Simply download the app to your phone, connect to your Zebra printer, and you&rsquo;re ready to print right away. Choose from a selection of pre-built templates, adjust template elements as needed, type or scan your data, and print. A live label preview ensures your label is perfect before you print. The app supports barcode scanning with your phone&rsquo;s camera, the integrated scanner on Zebra mobile devices, or even a standard Bluetooth scanner paired to your Android device. This method is ideal for businesses needing mobility and more flexibility than Scan-to-Print or Print Station, since you can use different templates or label types for different products. Every template in the app can be modified or adjusted as needed, right from your phone. It&rsquo;s a great fit for busy teams on the move who want to print labels wherever the work takes them: retail, warehouse, or light manufacturing.</p>
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<h3 style="margin-top: 0; font-size: 1.08em; color: #155fa0;"><strong>Scenario:</strong> Cycle Counts &amp; Inventory Audits</h3>
<p>A team member is walking the warehouse floor performing a monthly inventory audit. As they discover missing, damaged, or outdated labels on bins and shelves, they simply use the POSGuys Label Print App on their Android phone, scan the bin&rsquo;s barcode with the phone&rsquo;s camera, and print a new label instantly to their Bluetooth Zebra printer. They don&rsquo;t need to walk back to a workstation, keeping the process accurate and efficient, and ensuring every location has a fresh, scannable label.</p>
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<h3 style="margin-top: 0; font-size: 1.08em; color: #155fa0;"><strong>Scenario:</strong> Pop-Up Retail or Outdoor Sales</h3>
<p>Your business is running a pop-up shop at a local market, street fair, or event. You need to label new items on the fly, adjust pricing, or print promotional tags as inventory changes. With the POSGuys Label Print App, staff can snap a barcode or type details right from their phone and print custom labels to a portable Zebra printer, even without Wi-Fi or a permanent checkout station. The team stays agile, ready for last-minute changes or price updates no matter where they&rsquo;re working.</p>
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<h3 style="margin-top: 0; font-size: 1.08em; color: #155fa0;"><strong>Scenario:</strong> Field Service &amp; Asset Relabeling</h3>
<p>A field service technician is at a customer site, replacing or servicing equipment. Old asset labels are missing or no longer accurate. With the POSGuys Label Print App, they scan the serial number or enter equipment data into their phone, select the correct template, and print a new, updated asset label directly to a Bluetooth or Wi-Fi Zebra printer. This means every asset is accurately tracked and labeled before the technician leaves the site, improving recordkeeping and compliance.</p>
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<h2 style="text-align: center; margin-bottom: 8px;"><strong>Comparison Table</strong></h2>
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<tr style="background-color: #f0f6ff;"><th>Feature</th><th>Scan-to-Print</th><th>Zebra Print Station</th><th>Label Print App</th></tr>
</thead>
<tbody>
<tr>
<td><strong>Best For</strong></td>
<td>Simple, standalone setups</td>
<td>Multi-step workflows with field prompts</td>
<td>Mobile, untethered labeling from a smartphone</td>
</tr>
<tr>
<td><strong>Setup Needs</strong></td>
<td>TSC printer + USB scanner (requires computer for initial setup)</td>
<td>Zebra printer (LCD) + scanner or phone (requires computer for initial setup)</td>
<td>Android + Zebra Bluetooth or networked printer (no computer needed)</td>
</tr>
<tr>
<td><strong>Customization</strong></td>
<td>Low</td>
<td>High (custom templates, multi-field prompts)</td>
<td>Medium (modify or add templates in-app or by request)</td>
</tr>
<tr>
<td><strong>Mobile Use</strong></td>
<td>No</td>
<td>Yes (app-based)</td>
<td>Yes (phone-based, untethered)</td>
</tr>
<tr>
<td><strong>Camera Scanning</strong></td>
<td>No</td>
<td>Yes (app-based)</td>
<td>Yes</td>
</tr>
<tr>
<td><strong>Ideal For</strong></td>
<td>Retail, food prep, warehouse</td>
<td>Inventory, asset tracking, field use</td>
<td>Light manufacturing, warehouse, retail, mobile teams</td>
</tr>
</tbody>
</table>
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<p></p>
<h2><strong>Need Help Getting Started?</strong></h2>
<p>Ready to find the best label solution for your team? The POSGuys crew is here to help you choose the right hardware and even pre-configure everything so it&rsquo;s ready right out of the box. Let us take care of the technical details, so you can focus on what you do best!</p>
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<h3 style="margin: 0 0 8px 0; font-size: 16px; color: #155fa0;"><strong>Contact POSGuys</strong></h3>
<ul style="list-style: none; padding: 0; margin: 0;">
<li style="margin: 2px 0;"><strong>Toll Free:</strong> 1-800-903-6571</li>
<li style="margin: 2px 0;"><strong>Telephone:</strong> 1-360-647-5681</li>
<li style="margin: 2px 0;"><strong>Fax:</strong> 1-360-738-3530</li>
<li style="margin: 2px 0;"><strong>Email:</strong> <a href="mailto:sales@POSGuys.com">sales@POSGuys.com</a></li>
<li style="margin: 2px 0;"><strong>Business Hours:</strong> 6am - 5pm PST (Mon - Fri)</li>
<li style="margin: 2px 0;"><strong>Support Hours:</strong> 7:30am - 4pm PST (Mon - Fri)</li>
</ul>
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Scan and Print: 3 Easy Ways to Generate Labels from a Barcode By: POSGuys - 4/18/2025

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Scan and Print: 3 Easy Ways to Generate Labels from a Barcode
By: POSGuys - 4/18/2025